Privacy, Payments & Refund Policy
Effective Date: 2/4/26
Last Updated: 2/4/26
Kansas Card Show (“we,” “our,” “us”) is committed to protecting your information and being transparent about payments, refunds, and event policies. This policy applies to all Kansas Card Show events, registrations, giveaways, online transactions, and in-person payments.
By registering for an event, reserving a vendor table, entering a giveaway, or submitting payment online or in person, you acknowledge and agree to this policy. Agreement to this policy is required at checkout and is recorded with each transaction.
1. Information We Collect
We may collect the following information when you interact with Kansas Card Show:
Personal Information:
Name, email address, phone number, and mailing address.
Transaction Information:
Event registrations, vendor table reservations, upgrades, add-ons, and payment information processed securely by third-party providers including Square and PayPal. Kansas Card Show does not store full credit card or payment account details.
Technical Information:
IP address, browser type, device information, and website usage data when visiting kansascardshow.com.
2. How We Use Your Information
We use collected information to:
Process registrations, reservations, and payments
Communicate regarding events, purchases, updates, and customer support
Fulfill giveaway prizes at events or approved partner locations
Prevent fraud, unauthorized transactions, and abuse
Improve our website, events, and services
Comply with legal, tax, and regulatory requirements
3. How We Share Information
We do not sell your personal information. Information may be shared only as necessary with:
Payment Processors:
Square and PayPal for payment processing, refunds, fraud prevention, and dispute resolution.
Event Partners:
Limited information required solely for prize fulfillment or event-related promotions.
Service Providers:
Third parties that assist with website hosting, email delivery, analytics, and customer communications.
Legal & Compliance:
When required by law, subpoena, or government request.
4. Vendor Tables, Registrations & Refunds
This section applies to vendor tables, attendee registrations, upgrades, add-ons, and all paid event-related purchases, unless otherwise stated.
All vendor table fees and event registration fees secure space, planning, marketing, and operational costs and are considered earned upon reservation.
Purchases are non-refundable within fifteen (15) days of the scheduled event date.
Refund requests submitted more than 15 days prior to the event may be considered and, if approved, may be subject to processing fees and administrative costs.
Approved refunds are issued to the original payment method only.
This policy applies regardless of payment method, including Square and PayPal.
5. No-Show & Late Cancellation Policy
Vendors who cancel within 15 days of the event or fail to appear are not eligible for a refund, credit, or transfer.
No-call, no-show vendors may be restricted or permanently banned from future Kansas Card Show events.
6. Event Changes or Cancellations
If Kansas Card Show must cancel or reschedule an event due to circumstances beyond our control, including venue issues, weather, or acts of God:
Payments may be applied as a credit toward a future Kansas Card Show event, or
Refunded at our discretion
Any credits issued must be used within twelve (12) months of the original event date and are non-transferable. Kansas Card Show is not responsible for travel, lodging, shipping, or other incidental expenses.
7. Transfers
Vendor table reservations may be transferred to another vendor only with prior written approval from Kansas Card Show.
Unauthorized transfers may result in forfeiture of the reservation without refund.
Kansas Card Show reserves the right to verify the identity of all vendors on-site.
8. Chargebacks & Payment Disputes
Customers agree to contact Kansas Card Show directly to attempt resolution before initiating a chargeback or payment dispute.
Chargebacks filed for purchases that fall within the stated no-refund window may result in loss of registration privileges for future events.
All disputes are reviewed and responded to in accordance with Square and PayPal policies using this policy and recorded checkout consent as supporting documentation.
9. Data Security
We use reasonable administrative, technical, and physical safeguards to protect personal information. Payment information is handled directly by Square and PayPal. No system is completely secure, and absolute security cannot be guaranteed.
10. Your Choices
Marketing Communications:
You may opt out of promotional emails at any time using the unsubscribe link or by contacting us.
Access & Corrections:
You may request access to or correction of your personal information by contacting us.
11. Children’s Privacy
Kansas Card Show services and events are not directed to children under the age of 13. We do not knowingly collect personal information from children without parental consent.
12. Third-Party Links
Our website, registration pages, and communications may contain links to third-party websites. Kansas Card Show is not responsible for the privacy practices or content of those sites.
13. Changes to This Policy
This policy may be updated at any time. Updates will be posted with a revised “Last Updated” date.
14. Contact Us
For questions regarding this policy, payments, refunds, or data handling:
Kansas Card Show
📧 kansascardshow@gmail.com
🌐 kansascardshow.com